Tracking & Audit Trail

Read-only trace

Follow any pack from factory gate to school desk

Every event keeps date, time, location, status and user. Finalised invoices are never edited — changes appear as linked amendments.

Auditor accounts cannot change stock
Try:

B2S-20261022-0012

DiscrepancyBlock → School

Block SadarSample Govt. School A · 09-0123

Batch SC-2511-CSheCare Ultra 8sExp. 02 Nov 2028UP00 CD 0000 · Driver B

Parent invoice D2B-20261020-0007

Sent
800
Received
790
Damaged
0
Missing
10

Shipment timeline

Created to closed — each step with user and time.

7 / 8 steps

  1. Created

    22 Oct 2026, 09:48

    Draft for Sample Govt. School A · 800 packs of SC-2511-C

    By block.u2

  2. Invoice generated

    22 Oct 2026, 09:55

    B2S-20261022-0012 issued · parent invoice D2B-20261020-0007

    By block.u2

  3. Dispatched

    22 Oct 2026, 10:02

    Block stock 3,000 → 2,200 · 800 packs now in transit

    By block.u2

  4. In transit

    22 Oct 2026, 10:20

    Vehicle UP00 CD 0000 left Block Sadar store

    By Driver B

  5. Received at school

    23 Oct 2026, 11:05

    Sample Receiver confirmed 790 accepted, 0 damaged

    By school.u1

  6. Discrepancy reported

    23 Oct 2026, 11:06

    DSC-20261023-0006 · 10 packs missing · photos attached

    By school.u1

  7. Resolution

    Pending since 23 Oct

    Waiting for block officer — re-supply, write-off or adjustment

    By block.u2

  8. Closed

    Not yet closed

    Closes when DSC is resolved and RCV-20261023-0045 is reconciled

    No actor yet

Batch traceability chain

Parent–child links survive splits into many shipments.

SC-2511-C · exp 02 Nov 2028

  1. Factory dispatch

    F2D-20251110-0003

    12,000 packs · Parent invoice

  2. Depot receipt

    12 Nov 2025

    12,000 accepted · Child of invoice 1

  3. Depot to block

    D2B-20261020-0007

    3,000 packs · Child of receipt

  4. Block to school

    B2S-20261022-0012

    800 packs · Child of invoice 3

  5. School receipt

    RCV-20261023-0045

    790 received · 10 missing · Closes the chain

Recall reach · SC-2511-C

Every depot, block and school this batch reached.

LevelLocationReceivedOn handVia invoiceStatus
DepotCentral Depot12,0003,400F2D-20251110-0003Received
BlockBlock Sadar3,0002,200D2B-20261020-0007Received
BlockBlock Rampur2,8001,900D2B-20261016-0003Received
SchoolSample Govt. School A790790B2S-20261022-0012Discrepancy
SchoolSample Girls' School E480480B2S-20261005-0004Received
SchoolSample Govt. School B600600B2S-20261026-0015In transit

Audit log

Every sensitive action with user, time and document. Read-only for auditors.

TimeUserRoleActionReferenceLocationType
30 Oct 06:12depot.u3DepotDispatch draftedD2B-20261030-0001Central DepotRoutine
29 Oct 17:48block.u2BlockStock correction requestedADJ-20261029-0003Block SadarException
29 Oct 16:20depot.u7DepotDispatch to blockD2B-20261029-0002East DepotRoutine
28 Oct 11:02block.u2BlockDiscrepancy raisedDSC-20261028-0008Block SadarException
26 Oct 15:40school.u4SchoolDiscrepancy raisedDSC-20261026-0007Sample Govt. School DException
24 Oct 16:20admin.u1AdminCorrection approvedADJ-20261024-0002All locationsPrivileged
23 Oct 11:05school.u1SchoolReceipt confirmedRCV-20261023-0045Sample Govt. School ARoutine
23 Oct 11:06school.u1SchoolDiscrepancy raisedDSC-20261023-0006Sample Govt. School AException
Showing 1–8 of 15 entries

Integrity controls enforced by the platform

These guarantees back every figure shown on this screen.

  • Invoices are immutable

    Finalised invoices are never edited; changes use linked amendments.

  • Unique invoice numbers

    Numbers come from concurrency-safe sequences and cannot be reused.

  • Idempotent receiving

    The same receipt can never add stock to a location twice.

  • One transaction per movement

    Stock and dispatch records change together in a single database transaction.

  • History is never erased

    Cancellations and returns are linked records, not deletions.